Corporate Asset Management Secondment Proposal

The following are key points for consideration with respect to this report:

• As from July 31, 2021, the Town’s Asset Management Analyst from the Climate Change and Asset Management Division is taking a one-year leave. This is going to be a very important year for the Town’s Corporate Asset Management Program, not only workload-wise but also with many ongoing critical projects to remain in compliance with the Ont. Reg. 588/17 for Municipal Asset Management Planning requirements.
• Since March 2021 staff has been working with the Human Resources department to backfill the Asset Management Analyst position on a one-year contract to continue to support the Corporate Asset Management Program.
• Twice the job was posted on several professional websites as part of the hiring process but unfortunately, the Town was not successful to attract good candidates with the relevant skills and experience to provide the required level of support and expertise.
• Given the situation we are requesting that SLBC Inc. be awarded a Single-Source Purchase Award for professional asset management services to provide secondment and support the capacity of the Town’s Corporate Asset Management function to an upset limit of $73,500 (plus applicable taxes).
• The loaned staff resource from SLBC Inc. will be available from August 1, 2021, till July 31, 2022, as and when needed for a maximum of 35 hours per week at an hourly rate of $105 plus applicable taxes.
• The scope of work as outlined in the Proposal (attached Appendix A) will cover the following key areas among other things:
  • Data collection and analysis
  • Preparation of plans and reports
  • Supporting implementation of the Asset Management Information System
  • Coordinating the data, risk and lifecycle management strategies
  • Improving the level of service framework
  • Participating and contributing in meetings/workshops as required.

• This report impacts and/or helps address climate change and the Town’s resiliency through climate adaptation.
• Integrating climate change and asset management provides the opportunity to assess the impact of climate change on the levels of service provided and adapt to extreme weather events as well as provide the platform for decision making through a climate change lens.