Award of Contractor for Town Hall Bundled Mechanical Renovations Request for Tender T-083-22

The following are key points for consideration with respect to this report:

• The Town hall’s HVAC system is comprised of 52 Heat Pumps and Make-Up Air Handling Unit (MUA) and are original equipment. All are at their end of life and require replacement. Request for Tender (T-083-22) to replace all equipment was issued in May 2022.
• Staff recommending that the contract be awarded to LCD Mechanical at a cost of $1,635,484.03 (including tax).
• The new HVAC equipment is necessary to maintain existing service levels within the facility and are an integral part of the low carbon design approach to equipment replacement contributing significantly to the reduction of GHG emissions in the facility.

• This report impacts and/or helps address climate change and the Town’s Net Zero target through corporate energy savings.
• The replacement of the existing gas fired makeup air unit with an electric dedicated outdoor air system with built in heat recovery, along with other components of the project is expected to result in 32 tCO2e of annual GHG savings. This is approximately a 47% reduction in Town hall’s annual greenhouse gas emissions (GHG).
• This project was originally identified through the Town Hall Low Carbon Design Brief which was conducted in 2020 to develop a 10-year plan to achieve net zero GHG emissions by 2030.
• More specifically, this project is the first step in the pre-selected Pathway 2, Stage 1 of the ADMIN-2020-035 Low Carbon Design Brief for Town Hall.